::DC 2005::Fourplay

Workshops, Paperwork & Milestone

399 Credit Milestones Workshop Mechatronics Reimbursement Proposals

Adding 399 - independent study research project credit

Please remember to register for your 399 credit during the 1st week of the quarter
Jared Tuberty has reminded students during Kickoff that there is no excuse to miss the deadline.

Please contact Jared Tuberty, Tech Student Involvement Coordinator, for any add/drop issues concerning your independent study credits

Milestones

If a team is not present at a milestone, they will be penalized $100 and they must send an email to the DC executive board by midnight one week before the milestone date with an explanation of why they did not attend. If no letter is sent the team will be disqualified.

A signup sheet for milestone slots will be posted up on the DC bulletin board on the 2nd floor of the McCormick building.

Each slot is 15 minutes.

1st milestone - Must show first design and have a safety review

2nd milestone - Final design and safety proposals must be approved on or before this date.

3rd milestone - Competition day

Workshop

For this year, all of our DC workshops are being conducted as part of a new half-credit course, IDEA 297-0, Section #04. Competitors can either attend this class for the half-credit (counting toward the Tech Design Certificate) or can audit the class without receiving credit.

The latter option is equivalent to what we've done the past few years with these tutorials. Those who sign up for IDEA 297-0 will be required to do a modest amount of work to receive the credit -- namely, a paper design of their robot.

Course: IDEA 297-0
Day: Thursdays
Venue: TECH M128
Time: 3.30pm - 4.50pm

Machine Shop Training
There will be Machine Shop tutorial conducted by Richard Dojutrek on the following days next week. As there is only 6 slots per session, it will be a first come first serve basis. Depending on the response, I will organize more the following weeks. It is highly recommended that each team send at least one member. The tutorial is free.

Usage charges: Fully trained machine shop user (Only M.E. students who have access to all the equipment) are charged $300 per team. Students who wants to use the labs (smaller and less dangerous equipment)are only charged $160 per team. The flat rate is because we have no way to know how much a team used in supplies and material so it is to a team's best interest to either use the shop a lot or not at all.
Venue: Meet outside BG11
Time: 3pm - 4pm Dates: 8 Feb, Tue | 9 Feb, Wed | 10 Feb, Thu

Please reply to TK @ t-low@northwestern.edu with your first choice and second choice preference

Use of Mechatronics lab

Prof Kevin Lynch will be signing out keys and informing participants of the usage rules. The briefing is scheduled for the following time. Each team please send at least a member to the meeting

Venue: Tech L211
Date: Feb 2, Wed
Time: 6pm

For those who did not go to the mechatronic lab but wish to have access, please email Richard Marzec at r-marzec@northwestern.edu

Mechatronics Lab

Reimbursement and Compensation

When you purchase items make sure to get an original, itemized receipt that includes the method of payment, total cost, etc. You will turn these in during the milestones and I will contact you/your team later about getting the reimbursement (or give them to you at the next milestone/day of competition).

There is some paperwork that I'll have each team fill out at the first milestone. Also, NU does not reimburse for tax. Therefore you need to obtain a tax exempt form from Charlotte Keh (Finance) before you make any purchases.

In regards to student-to-student transactions, what the students need to do is: -

just type-up/write up a receipt. On the receipt, it should state who the seller and buyer is, the date, the item(s) being sold, the cost of each, and the total.
The buyer and seller should both sign the form.

Then, just turn in that form to Charlotte Keh (Finance and she'll take care of the rest.

Let her know if there are any more questions in regards to reimbursement.

Proposals

Due December 2nd 2004 by 5pm!
Email proposals to
Hand in hardcopy to Professor Taflove's mailbox in ECE department,
3rd floor Tech Institute.
Limited to 30 teams

Proposal Guidelines

Cover Page
Team Name
Team Member Information (Name, E-mail, Address, Phone Number and Year)
Team Contact (1 member only)
Faculty Advisor

Content
Strategy
Budget
Timeline
Drawings / Diagrams